Overview of Professional Project Management
To provide a quick overview of professional project management
Projects are temporary endeavors with definite start and end dates, which delivers unique product or service as the output. Like every other management stream, project management also revolves around the Plan-Do-Check-Act cycle. Whatever we want to do, must be planned first, then we must execute the project as per the plan. Periodically we must check the progress against the plan, and if there is a variance we must take action. In this blog post, we will take a closer look at;
- Inputs to the planning phase
- Project planning sequences
- Project execution sequences
- Monitoring and control sequences
- List of outputs
Inputs to Project Planning
- Business case of the project – Explains the purpose, investment required, pay back period, alternatives analysed etc.
- Project charter – Officially kick starts the project and appoint the project manager. Project charter contains;
- Purpose of the project
- Business case of the project
- Milestones with dates
- High level risks
- Key stakeholders
- Key stakeholders roles and responsibilities
- Project manager’s name, along with roles and responsibilities
- Project sponsor’s name along with roles and responsibilities
- Preparation of the project charter is done by the project sponsor or the senior management representative during the project initiation phase. Project managers may help in the development of the charter. Accountability of the charter lies with the sponsor. All changes to the charter must be re-approved by the sponsor.
- Project charter ensures that only the approved projects gets resources and is useful to provide a high level view of the project to all project stakeholders.
Sequence of Project Planning
- Develop project management plan – Integrated project plan, which provides the holistic view of the project, which binds together all subsidiary plans like;
- Scope management plan – explains how the scope of the project will be defined, managed and maintained.
- Schedule management plan – explains how the schedule of the project will be defined, managed and maintained.
- Cost management plan – explains how the cost baseline of the project will be defined, managed and maintained.
- Quality management plan – How the quality quality goals will be established and achieved?.
- Resource management plan – How the resources (man, machine, material) required for the project will be estimated, mobilized, allocated, maintained and released?.
- Communications management plan –
- What should be communicated?.
- To whom it must be communicated?, ,
- In which format?.
- Risk management plan – How the risks pertaining to the will be identified, prioritized and managed?.
- Procurement management – How the required resources for the project will be procured?
- Plan stakeholder engagement – How the various stakeholders of the project will be identified and managed?
Sequence of Project execution steps
- Direct and manage project work as per the plan
- Management project knowledge – Capture, store, analyze, disseminate
- Quality management – Implementing the quality plan
- Manage resources – acquire, develop, manage resources – Implementing the resource management plan
- Manage communication – Implementing the communications plan
- Implement risk responses – Implementing the risk management plan
- Conduct procurement – Implementing the procurement management plan
- Manage stakeholder engagement – Implementing the stakeholder management plan
Sequence of Monitoring & Controlling
- Monitor progress of schedule and control schedule
- Cost monitoring and controlling
- Monitor procurements
- Risk monitoring and control
- Quality monitoring and control
- Procurement monitoring and control
- Communications monitoring and control
- Scope monitoring and control
- Product of the project
- Lessons learned